NOTICE AGENDA OF NEBRA ANNUAL MEETING
[Race Scheduling Meeting
same time and place on Saturday, January 28, 2012]
The
NEBRA Annual Meeting for closing 2011 and opening/conducting 2012 is hereby
noticed as follows, with applicable references to the Bylaws of NEBRA:
Date and Time: Saturday,
February 04, 2012 at 2:00 P.M. (Annual Meeting is held within 60 days of the
year end Art. II §6). Please note that
the Race Scheduling Meeting for
2012 will be held at Hampton Inn, Auburn, MA on Saturday January 28th @
2:00PM, formal notice will be sent shortly.
Place: Hampton Inn, Auburn, MA 736 Southbridge Street, Auburn, MA
(774) 221-0055 · hamptoninn1.hilton.com
Who Should Attend: We encourage all to attend. Any and all
renewing Members of NEBRA having paid their $25 membership fee for
2012 prior to commencement of the meeting at 2:00 P.M. on February 04, 2012
[may pay at the meeting] (USAC licensed New England Clubs and Promoters
are eligible for NEBRA membership Art. II §1 --- the fee
for membership is $25 per year --- quorum requires 1/3 of all Members in actual
or by proxy attendance Art. II §10). NOTE THAT CURRENT NEBRA MEMBERS MUST
RENEW THEIR MEMBERSHIPS BY 2:00 P.M. February 04, 2012 IN ORDER TO PARTICIPATE
IN AND VOTE AT THE ANNUAL MEETING BUT THOSE NOT NEBRA MEMBERS DURING
2011 MUST HAVE BECOME NEBRA MEMBERS BY January 04, 2012 IN ORDER
TO VOTE AT THE ANNUAL MEETING (i.e. 30 days prior to the Annual
Meeting).
Agenda for Meeting: The
following matters will be dealt with at the Annual Meeting:
Election
of 2 of the 5 seats on the Board of Directors (ie seats
presently held by Diane Fortini and Todd
Savage, each for a two-year term (Art. III §1));
-Candidates: Two seats
(out of 5 total) on the New England Bicycle Racing Association
("NEBRA") Board of Directors will be filled for 2012. Those wishing
to seek election to the Board should notify John Laupheimer and provide
candidate statements if they wish [j.laup@comcast.net]. If a seat(s) are not
filled by election, the open seat(s) will be filled by appointment of the
NEBRA Board during 2012 pursuant to the NEBRA Bylaws.
The
business of the Annual Meeting will be limited to the above and the agenda set
forth below, unless all Members in attendance (and a quorum being present)
agree to additional matters being taken up (Art. II §10).
Voting: Each
Member of NEBRA will have one vote on each of the agenda listed matters (and
one vote for each open seat on the Board of Directors), and all matters are
decided by majority vote (Art. II §11). Votes may be cast directly and pursuant
to proxy held and all proxies should be registered with the President of NEBRA
(John Laupheimer) at the commencement of the Annual Meeting. John Laupheimer,
as President of NEBRA, will be conducting and presiding over the Annual Meeting
(Art. II §16), and he will resolve any and all questions and disputes
occurring during the Annual Meeting (including but not limited to voting for
the Board of Directors), which will be governed in accordance with Robert's Rules of Order. A BALLOT FORM
IS INCLUDED AS THE LAST PORTION OF THIS EMAIL ABD THE BALLOT FORM CONTAINS A
PROXY FORM FOR COMPLETION BY NEBRA MEMBERS WISHING TO VOTE THROUGH PROXY.
The
foregoing notice is provided pursuant to Maine law by the attorney, and
Clerk of NEBRA:
William
R. Black
207-781-5739
NEBRA Annual Meeting Agenda
Call
to Order, Introduction and Financial Report.
1.
Election of Directors (Diane’s and Todd’s seats are up for election)
2. Review
of NEBRA rankings in 2011 and any discussion of changes
3.
Financial Review of the Association and introduction of new Treasurer
4.
Subcommittee reports, if any
5.
NEBRA Grants
6. Open
Discussion Topics Introduced By Members
7.
Adjourn
NEBRA BALLOT
(For Board of Directors)
Two
seats (out of 5 total) on the New England Bicycle Racing Association
("NEBRA") Board of Directors will be filled for 2012. Any seat
unfilled for whatever reason will be filled by appointment of the NEBRA Board
during 2012 and pursuant to the NEBRA Bylaws. Diane Fortini is standing for reelection and Todd Savage has decided not
to seek reelection, other
candidates seeking election to the NEBRA Board of Directors for
2012 are _________________, ________________, and _____________________.
Indicate
your votes below and tender this ballot (and completed proxy below if vote is
by proxy) at the NEBRA Annual Meeting being held at ________________,
____________________, MA at 2:00 p.m. on _____________, January __, 2012.
INDICATE ONE VOTE FOR
EACH CANDIDATE:
________[indicate
vote] ___________________________[write
in name of candidate]
________[indicate
vote] ___________________________[write
in name of candidate]
________[indicate
vote] ___________________________[write
in name of candidate]
THIS
BALLOT HAS BEEN COMPLETED BY __________________________________, A
NEBRA MEMBER IN GOOD STANDING:
By:____________________________________
[signature
of Member Representative]
For:____________________________________
[print
name of NEBRA Member]
PROXY
___________________________[name],
being the __________________________[officer title] of
___________________________[club/promoter], a NEBRA Member in good standing,
does hereby appoint and grant its proxy to _____________________________ for
the purpose of casting and entering its vote and acknowledgement and
ratification at the NEBRA Annual meeting January ___, 2012.
By:____________________________________
[signature
of Member Representative]
ACKNOWLEDGEMENT
& RATIFICATION
Know
all men by these presents that the above NEBRA Member does hereby acknowledge,
approve and ratify NEBRA's conduct of business during 2011.
By:____________________________________
[signature
of Member Representative]
